As you know having multiple accounts on various email providers means keeping more tabs opened in the browser to check for messages. If you're at home or at work using a personal computer, then an email client capable of monitoring multiple accounts is the reasonable solution for accessing everything from a single spot and stop worrying about browser crashes when you're in middle of writing an important email.
Most reliable email desktop clients auto-configure settings for popular providers, such as Gmail, Yahoo or iCloud.
However, you may find it difficult to manually configure these parameters for lesser known domains.
If you have the connection details at hand, keep reading this guide to find out how to easily enter them using two well-known clients, Mozilla Thunderbird and Microsoft Outlook. We've also included Nylas N1. It's a bit obscure but free, open-source and intuitive (we just like it).
After launching Thunderbird, go to Local Folders -> Accounts -> Create a new account and click Email. In the popup window, click Skip this and use my existing email.
In the Mail Account Setup panel, enter Your name (as it's shown to others), along with your Email address and Password. Leave the box checked to Remember password if you're the only PC user.
Click Ok to continue. Thunderbird looks up the configuration details to automatically set the Incoming, Outgoing and Username details. Select the IMAP checkbox to remotely access your email account and keep all messages on the server (POP3 download everything to your computer for permanent storage).
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Click Done to finalize setup. If the automatic configuration is faulty, click Manual config to extend the panel and change the Server hostname, Port, SSL and Authentication, along with Incoming and Outgoing Username.
To add a new account to Thunderbird, select Local Folder on the left column and click Create a new account -> Email.
A wizard pops up when launching Outlook, offering to set up your email account. Click Next in the first step, select Yes in the second, and click Next.
Pick E-mail Account so that the application automatically configures settings. Enter Your Name, E-mail Address and Password, as well as Retype password and click Next.
If Outlook cannot log in using the given credentials, it asks you to re-enter your User name and Password for the IMAP and SMTP servers. Check the box to Save this password in your password list if you don't share the PC with someone else, and click Ok for confirmation.
If this isn't successful either, return to the Add Account wizard and select the Manual setup or additional server types option and click Next. In the following step, select Outlook.com or Exchange ActiveSync compatible service, or choose POP or IMAP for other types of services.
If you pick POP or IMAP, you have to fill in User Information in the next wizard step (Your Name and Email Address). In Server Information, choose POP3 Account Type if you want to remove all emails from the server and store them only on the current PC, or IMAP Account Type to only access them remotely and keep the messages where they are. It's also necessary to enter the Incoming mail server and Outgoing mail server (SMTP), in addition to Logon Information (User Name and Password).
Click More Settings, go to Outgoing Server to check the My Outgoing Server (SMTP) requires authentication (if required) and check the Use same settings as my incoming mail server (common) or Log on using option (set User Name and Password). Then go to Advanced to tick This server requires an encrypted connection (SSL) and optionally change the Incoming server port.
If Outlook has connectivity issues when trying to set up a Gmail, Yahoo or other account using a well-known provider (we did), go to the More settings area to check the SSL option.
Once everything is set up, click Finish to complete setup. To add a new account, go to File and click Add Account from the Info panel.
At startup, Select your email provider between Gmail or Google Apps, Microsoft Exchange, iCloud, Outlook.com, Yahoo and IMAP / SMTP Setup.
If you choose Gmail or Google Apps, the tool opens a new page in your web browser and asks for permission to set it up. For Microsoft Exchange, iCloud, Outlook.com, Yahoo and IMAP / SMTP Setup, it opens a new window to Set up your email account by entering your Email and Password, along with a display Name.
In the case of IMAP / SMTP Setup, you also have to Configure incoming mail by specifying the IMAP server (imap.name_of_domain.com) and Port, leaving the Require SSL box checked, and typing your Username and Password used for receiving emails.
Click Continue to proceed to the next pane and Configure outgoing mail: enter the SMTP server (smtp.name_of_domain.com) and Port, keep the Require SSL box checked, and indicate your Username and Password used for sending messages.
Click Add account to continue. Once it's set up, click the burger button on the upper right side of the window to Add account.
Check out our video guide to view the exact steps to take in setting up two or more email accounts using these three tools. You can also download Mozilla Thunderbird, Microsoft Outlook and Nylas N1.